Teacher Q & A: I Keep Running Out of Time to Finish My Lessons…Help!

Teacher Q & A: I Keep Running Out of Time to Finish My Lessons…Help!

Question:I keep running out of time to finish my lessons each day. This means that the next day I have to finish up what was left over and then try to finish the day’s lessons. I am getting more and more behind and I am feeling very overwhelmed.  Help!

Answer: Oh gosh…I totally relate to what you are saying.  This is a really common issue – and it’s solvable!

Here are several things that have worked for me and many other teachers.  They are super simple, but if you do them religiously everyday, you’ll see the long-term effect!  Here you go:

Step 1: During lesson planning, note how long you want each component of your lesson to take.

For example,

  • Introduction to new science concept – 3 minutes
  • Watch youtube video of process – 2 minutes
  • Read Chapter 7 with students in partner + take notes – 25 minutes

I find that I tend to overtalk during lessons (shocker!) and this keeps me focused on how long I want each section of the lesson to take.  I find that the lesson gets out of whack time-wise in the smallest moments…and those moments add up!

Step 2: Keep a timer while you teach.

I find that I lose myself in the lesson.  That’s a great thing, but can also be a time killer and time waster!  So, I keep a timer and set it for each portion of the lesson. This keeps me from thinking that I have a ton more time than I actually have! If the timer buzzes and I am still teaching, I will rely on the next step…

Step 3: Note for each portion of your lesson what you absolutely HAVE to teach and what would BE NICE.

During my lesson planning I determine what I absolutely HAVE to teach (what is required for the most important skills to be mastered) and what can be dumped if I am running short of time.  I don’t make a habit of it, but I give myself a little ‘out’ when I need it.  The real deal is that not every moment of the lesson is the most crucial and by determining what the fluff is from the most important skill work, I can prioritize as I need to.

You’ll see that a lot of what I do to manage my time takes place in lesson planning.  I find that the more detailed I am in my planning, the better pacing I have during the lesson and less content that I fold over into the next day.

*Updated* Priority Skills: Basic Lesson Delivery

*Updated* Priority Skills: Basic Lesson Delivery

As many folks know, I am in the process of writing my fifth book!  It’s about instructional coaching…tentatively titled “How to Coach Teachers to Teach (Almost) Anything” – – – I mean, it’s not like it’s going to be published by Yale or anything, right?  😉

One of the things that I wanted to really drive home for coaches are the fundamental skills that teachers have to have in place.  So, I broke those fundamental skills down into five categories:

  1. Classroom Management
  2. Behavior Management
  3. Engagement
  4. Lesson Planning (the most often un-coached skills that is the starting point of a successful lesson)
  5. Delivery of a Basic Lesson (like the very least the teacher has to do to deliver a successful lesson)

In this series of five blogs, one on each of the topics, I have broken down those skills for you, too!

If you’re a teacher, you can use these as a checklist for lesson planning

If you are a professional developer, you can use this is a checklist for a new teacher (or veteren teacher) training program

If you are a principal, you can use this to help you set your instructional goal and as a tool to determine where you staff might need strengthening.

If you are a coach, you will use these lists to prioritize the content that you will coach.  If a teacher is struggling with any of these, then that struggling point is where your coaching should start.  After all, if a fundamental is missing, then the teacher doesn’t have much of a chance of getting the fancier stuff well implemented.

Here are the Delivery of a Basic Lesson Priority Skills for Coaching

The teacher:

  • Introduces the lesson/the skill
  • Connects the lesson/skill to previous content, if appropriate
  • Teaches behaviors and materials management necessary for the lesson
  • Delivers a balance between teacher talking and student action
  • Models new concepts while students watch
  • Engineers guided practice and uses engagement tools to make sure every student does the work
  • Engineers independent practice and application and gives academic-based individual feedback
  • Uses the language from the curriculum or standards
  • Monitors the pacing of the lesson and picks up the pace when lagging and
  • Slows down the pace when students need more time to process the content or skills
  • Gives academic-based feedback specific to the whole class and individuals
  • Closes the lesson by recapping the most important information or skills and sets the tone for what will come next
*Updated* Priority Skills: Lesson Planning

*Updated* Priority Skills: Lesson Planning

As many folks know, I am in the process of writing my fifth book!  It’s about instructional coaching…tentatively titled “How to Coach Teachers to Teach (Almost) Anything” – – – I mean, it’s not like it’s going to be published by Yale or anything, right?  😉

One of the things that I wanted to really drive home for coaches are the fundamental skills that teachers have to have in place.  So, I broke those fundamental skills down into five categories:

  1. Classroom Management
  2. Behavior Management
  3. Engagement
  4. Lesson Planning (the most often un-coached skills that is the starting point of a successful lesson)
  5. Delivery of a Basic Lesson (like the very least the teacher has to do to deliver a successful lesson)

In this series of five blogs, one on each of the topics, I have broken down those skills for you, too!

If you’re a teacher, you can use these as a checklist for lesson planning

If you are a professional developer, you can use this is a checklist for a new teacher (or veteren teacher) training program

If you are a principal, you can use this to help you set your instructional goal and as a tool to determine where you staff might need strengthening.

If you are a coach, you will use these lists to prioritize the content that you will coach.  If a teacher is struggling with any of these, then that struggling point is where your coaching should start.  After all, if a fundamental is missing, then the teacher doesn’t have much of a chance of getting the fancier stuff well implemented.

Here are the Lesson Planning Priority Skills for Coaching

The teacher:

  • Identifies the skill or content that she wants students to master by the end of the lesson
  • Determines whether this content is brand-new and needs to be introduced for the first time or whether it should be linked to previously taught and mastered content
  • Looks at the assessment for this skill or content and determines exactly how students will have to perform the skill to show that they have mastered it
  • Reads through the lesson plan (if there is a prepared lesson plan) highlighting the following: academic language used, routines and procedures already built in, the flow of the lesson (teach, model, guided practice, application), the materials that will need to be prepped
  • Determines how long the lesson will take and plans for engagement techniques to higlight/practice the most important skills
  • Plans to teach any requisite behaviors that the lesson requires
  • Designs an exit ticket/wrap-up response that shows whether the students mastered the skill or content
Does a Checklist Really Work? {Behavior Mgmt.}

Does a Checklist Really Work? {Behavior Mgmt.}

I am on a quest to figure out how checklists can simplify and improve the quality of our work in schools.  If you haven’t read my first two installments of this little series, I suggest you do (they’re super quick reads!).  Here’s the 1st.  Here’s the 2nd.

This time I tried my hand at behavior management.  How do we define a series of steps so that we can ensure that behavior management doesn’t dominate instruction?  Also, how do we streamline it across a school so we have similar expectations for kids?  I tried my hand at it here…what do you think?

Checklist for In-Class Behavior Management

1

When a student is misbehaving, kindly ask student to replace with an alternate behavior (“Instead of _____, John, I would like you to do _____.”)

2

If behavior is not immediately corrected, then firmly ask the student to change behavior and add consequence (“John, I have asked you to _____ and you have chosen not to.  I would like you to ____ right now.  I do not want to have to ask you to leave the group!”)

3

If the behavior is changed and no longer an issue, find an immediate way to compliment the student on the changed behavior (“John…thanks so much for doing _____ -really nice job paying close attention.”)

4

If the behavior persists, quietly go over to the student, whisper directions to carry out consequence (Whispering: “John, please come and sit in this desk right now – I will let you know when you are free to join us again.”).  Ignore the student if he acts out or tries to get other kids’ attention

5

Tell the student that he is still responsible for doing the work, just doing the work in a different spot in the room

6

If the student is not behaving in the new spot, give 1-2 calm reminders of what is expected (“Remember John, I’m looking for you to not blurt out and try to distract everyone.  When you can do that, I’ll invite you back to the group, which is my #1 goal.”)

7

If the student is still not responding, then calmly move the student to the next step on the behavior chart (losing recess?)

8

If the student gets to the 4th step on the behavior chart, a note goes home with the student and the note comes to the principal’s office

9

Every new day is a fresh start for every student – we allow students to recover
Does a Checklist Really Work? {Team Meetings}

Does a Checklist Really Work? {Team Meetings}

If you didn’t read my first post on the power of checklists to manage the teacher/coach/principal workload, then click this to take 10 seconds and get caught up!

I am checking out another checklist that I created – what do you think?  What am I missing?

Checklist for Team/Department Meetings

1

Sign-in sheet and time arrived

2

Read agenda together

3

Set time for Item 1, discuss and record next steps/questions

4

Set time for Item 2 discuss and record next steps/questions

5

Set time for Item 3 discuss and record next steps/questions

6

Review individual notes, responsibilities and next steps

7

Each teacher signs off notes back to principal/coach

8

Sign-in sheet time dismissed
Does a Checklist Really Work? {Talking with Parents}

Does a Checklist Really Work? {Talking with Parents}

I have been really obsessed with the book “The Checklist Manifesto.”  To say it’s changed my life would be a little wild, but it has definitely changed my perspective.  A lot.

One of the things that I learned about the power of checklists is that is helps us manage the cognitive load of all teachers have to handle in a day/week/month/year.  I mean, we don’t need anyone to tell us that we just have TOO MUCH TO DEAL WITH.

Things gets lost in the shuffle – we forget things that we would ordinarily remember.  We are running around like crazy.  More is definitely not more!

Checklists help us deliver the important stuff reliably across time – I think a series of simple checklists might really be able to help us manage all that we have to do.

As I was writing a new presentation I’m giving on a webinar in few weeks, I really though about what a checklist would look like in real school life, so I’d like to share some ideas with you and see what you think!  I have three to share…here is the first:

Working with/Talking with a Parent

1

Prior to call, pull any data, notes or information you need to reference

2

Greet the parent and tell them how happy you are to talk in person/by phone

3

Confirm the purpose of the call and let the parent know the amount of time you have for the call

4

Encourage parent to share concern/information related to the purpose of the call

5

Summarize what you hear the parent saying, “So, I want to make sure I understand what you’re sharing with me…”

6

Propose 1-2 solutions to the concern or propose 1-2 next steps and have the parent choose which he feels is the best

7

Confirm with the parent when these solution/next step will take place

8

Compliment the parent for taking time to work with you – end on a positive

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